Privacy Policy for Athletemannies Ltd

Effective Date: 8 June 2025

Athletemannies Ltd (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and other applicable data protection laws.

1. Who We Are

Company Name: Athletemannies Ltd
Directors: Richard Goodman and Ben Coldray
Email: richard@athletemannies.com
Phone: 07817 780423
Registered Address: 39 Church Lane, Teddington, TW11 8PA, United Kingdom

2. Information We Collect

We may collect and process the following types of personal information:

  • Parents/Guardians: Name, contact information (email, phone number), address, child’s details (name, age, medical or special requirements), and scheduling preferences.

  • Nannies/Staff: Name, contact details, CV, references, background checks (e.g. DBS), qualifications, work history, and availability.

  • Website Users: IP address, browser type, device information, and any data submitted through contact forms.

3. How We Use Your Information

We use your data to:

  • Provide our nanny placement services.

  • Match families with suitable nannies.

  • Conduct background checks and vetting.

  • Communicate with you about your needs or applications.

  • Maintain accurate internal records.

  • Comply with legal and regulatory obligations.

4. Legal Basis for Processing

We process your data on the following lawful bases:

  • Consent: Where you have given clear permission for us to process your data for a specific purpose.

  • Contract: To fulfil a contract or take steps at your request before entering into a contract.

  • Legal Obligation: To comply with the law.

  • Legitimate Interests: To run and improve our business in a way that does not materially impact your rights.

5. Data Sharing

We may share your personal data with:

  • Trusted third-party service providers (e.g., background check services).

  • Law enforcement or regulatory bodies when required.

  • Potential employers (for nannies) or suitable childcare providers (for families), with your consent.

We do not sell or rent your personal data to third parties.

6. Data Retention

We retain personal data for as long as is necessary to:

  • Provide services to you.

  • Fulfill our legal and contractual obligations.

  • Resolve disputes and enforce agreements.

Data that is no longer needed will be securely deleted or anonymised.

7. Your Rights

Under data protection laws, you have rights including:

  • Access: Request access to your data.

  • Rectification: Ask for incorrect data to be corrected.

  • Erasure: Request data deletion under certain conditions.

  • Restriction: Ask us to limit how we use your data.

  • Objection: Object to data processing in certain situations.

  • Data Portability: Request your data in a format you can take elsewhere.

To exercise your rights, contact us at: richard@athletemannies.com

8. Security

We implement appropriate technical and organisational security measures to protect your personal data against loss, misuse, or unauthorised access.

9. Cookies and Website Data

Our website may use cookies to improve user experience and gather anonymous usage data. You can adjust your cookie preferences via your browser settings.

10. Changes to This Policy

We may update this policy from time to time. When we do, we will revise the “Effective Date” above. Significant changes will be communicated directly to clients where appropriate.

11. Contact Us

If you have questions about this policy or how we use your data, please contact:

Richard Goodman
Email: richard@athletemannies.com
Phone: 07817 780423
Address: 39 Church Lane, Teddington, TW11 8PA

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk